Introduction
In today’s competitive job market, securing an internship is a critical step toward launching your career. An internship letter, whether it’s an application, acceptance, or follow-up, plays a pivotal role in making a strong first impression. This guide provides 16+ professional internship letter examples, covering various scenarios such as internship applications, interview requests, promotion inquiries, and more. These templates are designed to help you communicate effectively and professionally, increasing your chances of success in your internship journey.
Each letter in this collection is crafted with precision, ensuring clarity, politeness, and a professional tone. They are tailored to different situations, from applying for an internship position to requesting a promotion during your internship term. These examples will serve as a valuable resource, helping you navigate the complexities of internship communication with confidence.
By using these internship letter examples, you can ensure your communications are polished, respectful, and focused on achieving your career goals. Whether you’re a student seeking your first internship or a professional looking to expand your experience, these letters will provide the structure and inspiration you need to succeed.
1. Internship Application Letter
John Doe
123 Main Street
New York, NY 10001
October 15, 2023
Hiring Manager
ABC Company
456 Corporate Drive
Los Angeles, CA 90210
Dear Hiring Manager,
I am writing to express my interest in the internship position at ABC Company, as advertised on your website. With a strong academic background in Business Administration and a passion for marketing, I believe I would be an excellent fit for your team.
During my studies, I have developed key skills in market research and digital marketing strategies. I am eager to apply these skills in a real-world setting and contribute to the success of your company.
I have attached my resume for your review. I would welcome the opportunity to discuss how my skills and experiences align with your needs. Thank you for considering my application. I look forward to the possibility of contributing to ABC Company.
Sincerely,
John Doe
2. Internship Interview Request Letter
Jane Smith
789 College Lane
Chicago, IL 60601
November 10, 2023
Internship Coordinator
XYZ Corp
321 Office Park
Dallas, TX 75201
Dear Internship Coordinator,
I am writing to express my interest in scheduling an interview for the internship position at XYZ Corp. I am currently a junior at the University of Chicago, pursuing a degree in Computer Science, and I am eager to gain hands-on experience in software development.
I am particularly impressed by XYZ Corp’s commitment to innovation and would be thrilled to contribute to your team. I am available for an interview at your earliest convenience and can be reached at (555) 123-4567 or [email protected].
Thank you for considering my request. I look forward to the opportunity to discuss how I can contribute to XYZ Corp.
Sincerely,
Jane Smith
3. Internship Acceptance Letter
Michael Johnson
456 Elm Street
Houston, TX 77002
December 5, 2023
Internship Director
Tech Solutions Inc
654 Tech Drive
San Francisco, CA 94105
Dear Internship Director,
I am pleased to accept the offer for the internship position at Tech Solutions Inc. I am excited about the opportunity to work with your team and gain valuable experience in the field of software engineering.
As discussed, I will begin on January 2, 2024, and will be available to work 20 hours per week. I am committed to making the most of this opportunity and contributing to the success of your team.
Thank you for offering me this position. I look forward to a rewarding experience at Tech Solutions Inc.
Sincerely,
Michael Johnson
4. Internship Promotion Request Letter
Emily Davis
321 Pine Road
Miami, FL 33101
January 8, 2024
Supervisor
Green Energy Co
987 Solar Way
Denver, CO 80203
Dear Supervisor,
I hope this letter finds you well. I am writing to express my interest in taking on additional responsibilities during my internship at Green Energy Co. Over the past three months, I have thoroughly enjoyed my time here and have learned a great deal about the renewable energy industry.
I believe I have demonstrated my commitment and capabilities, and I am eager to contribute even more to the team. I would appreciate the opportunity to discuss potential areas where I can take on more responsibilities or contribute to larger projects.
Thank you for considering my request. I am excited about the possibility of growing within the company and contributing to its continued success.
Sincerely,
Emily Davis
5. Internship Rejection Letter
David Wilson
654 Maple Avenue
Boston, MA 02111
February 12, 2024
Internship Applicant
Finance Corp
432 Wall Street
New York, NY 10005
Dear Hiring Manager,
Thank you for considering my application for the internship position at Finance Corp. I appreciate the time and effort you and your team invested in reviewing my application and conducting the interview.
After careful consideration, I regret to inform you that I will not be able to accept the offer at this time. This was not an easy decision, as I am truly impressed by Finance Corp’s reputation and the opportunities it offers.
I am confident that the selected candidate will excel in the role, and I wish the team continued success in the future.
Thank you again for the opportunity.
Sincerely,
David Wilson
6. Internship Follow-Up Letter
Sarah Taylor
789 Oak Lane
Seattle, WA 98101
March 15, 2024
Internship Coordinator
Health Care Systems
321 Medical Drive
Atlanta, GA 30301
Dear Internship Coordinator,
I hope this letter finds you well. I am writing to follow up on my internship application submitted on February 1, 2024. I understand that hiring processes can take time, but I wanted to express my continued interest in the opportunity.
I would be more than happy to provide any additional information or answer any further questions you may have. Please feel free to contact me at (555) 456-7890 or [email protected].
Thank you for your time and consideration. I look forward to the possibility of contributing to Health Care Systems.
Sincerely,
Sarah Taylor
7. Internship Thank You Letter
Robert Brown
654 Pine Street
Phoenix, AZ 85001
April 10, 2024
Internship Supervisor
Engineering Solutions
987 Tech Road
Austin, TX 78701
Dear Supervisor,
I am writing to express my sincere gratitude for the opportunity to intern at Engineering Solutions. Over the past six months, I have gained invaluable experience and skills that will undoubtedly benefit my future career.
I would like to thank you and the entire team for your guidance, support, and the trust you placed in me. Your mentorship has been instrumental in my professional growth, and I am grateful for the experience.
I wish you and the company continued success and look forward to staying in touch.
Sincerely,
Robert Brown
8. Internship Reference Request Letter
Laura Green
321 Maple Drive
San Diego, CA 92101
May 5, 2024
Internship Supervisor
Marketing Firm
654 Creative Way
Portland, OR 97201
Dear Supervisor,
I hope this letter finds you well. I am writing to ask if you would be willing to serve as a professional reference for me. I am currently applying for a few positions and would greatly appreciate your endorsement.
During my internship at Marketing Firm, I had the opportunity to work on several projects under your guidance, and I believe your perspective would be invaluable to potential employers.
If you are able to act as a reference, please let me know if you need any additional information from me. I would be more than happy to provide any details or documents you may require.
Thank you for considering my request. I greatly appreciate your support.
Sincerely,
Laura Green
9. Internship Completion Letter
Daniel White
789 Oak Avenue
Nashville, TN 37201
June 1, 2024
Internship Director
Legal Services Inc
432 Law Street
Washington, D.C. 20001
Dear Internship Director,
I am writing to formally confirm the completion of my internship at Legal Services Inc. My last day at the office will be June 30, 2024, and I am committed to ensuring a smooth transition of my responsibilities during my remaining time here.
I have thoroughly enjoyed my time at Legal Services Inc and am grateful for the opportunity to work with such a dedicated and knowledgeable team. The experience has been invaluable, and I will always appreciate the skills and insights I have gained.
Thank you for your support and guidance throughout my internship. I wish the company continued success in the future.
Sincerely,
Daniel White
10. Internship Extension Request Letter
Emily Carter
654 Birch Lane
Minneapolis, MN 55401
July 10, 2024
Internship Coordinator
Retail Management Co
321 Storefront Drive
Milwaukee, WI 53201
Dear Internship Coordinator,
I hope this letter finds you well. I am writing to request the possibility of extending my internship at Retail Management Co beyond the originally agreed-upon term. I have truly enjoyed my time here and believe that continuing my internship would be mutually beneficial.
I have been actively involved in several projects and would like to see them through to completion. Additionally, I am eager to take on more responsibilities and contribute to the team in a more significant way.
Please let me know if this is feasible and if there are any additional steps I need to take. I would greatly appreciate the opportunity to continue my internship.
Thank you for considering my request.
Sincerely,
Emily Carter
11. Internship Withdrawal Letter
Sarah Johnson
789 Pine Road
Kansas City, MO 64101
August 5, 2024
Internship Director
Financial Services LLC
654 Money Street
St. Louis, MO 63101
Dear Internship Director,
I regret to inform you that I will be withdrawing from the internship program at Financial Services LLC, effective August 15, 2024. This was not an easy decision, as I have truly enjoyed my time here and have learned a great deal.
Due to unforeseen personal circumstances, I must focus on other commitments at this time. I appreciate the opportunity to have worked with such a professional and supportive team, and I am grateful for the experience.
I will do everything I can to ensure a smooth transition of my responsibilities and complete any outstanding tasks before my departure. Thank you for your understanding.
Sincerely,
Sarah Johnson
12. Internship Offer Letter
Michael Davis
321 Maple Street
Charlotte, NC 28201
September 2, 2024
Internship Applicant
Tech Innovations
987 Innovation Drive
Raleigh, NC 27601
Dear Michael,
We are pleased to offer you the internship position at Tech Innovations, as discussed during your interview. We were impressed by your skills and enthusiasm, and we believe you would be a great addition to our team.
The internship will begin on October 1, 2024, and will last for six months. You will be working 20 hours per week, and you will be compensated at a rate of $15 per hour. You will also have access to our company benefits, including health insurance and paid time off.
Please confirm your acceptance by signing and returning one copy of this letter by September 15, 2024. We look forward to welcoming you to our team.
Sincerely,
Internship Director
13. Internship Termination Letter
David Miller
654 Oak Lane
Denver, CO 80201
October 10, 2024
Internship Supervisor
Construction Co
321 Building Street
Colorado Springs, CO 80901
Dear Supervisor,
I am writing to inform you that I have decided to terminate my internship at Construction Co, effective October 25, 2024. This decision has not been easy, as I have enjoyed my time here and have learned a great deal about the construction industry.
Due to personal reasons, I must focus on other commitments at this time. I appreciate the opportunity to have worked with such a professional and supportive team, and I am grateful for the experience.
I will do everything I can to ensure a smooth transition of my responsibilities and complete any outstanding tasks before my departure. Thank you for your understanding.
Sincerely,
David Miller
14. Internship Evaluation Letter
Emily Wilson
789 Pine Road
Portland, OR 97201
November 15, 2024
Internship Coordinator
Environmental Solutions
654 Green Street
Eugene, OR 97401
Dear Coordinator,
I am writing to provide feedback on my recent internship experience at Environmental Solutions. Overall, I found the experience to be both challenging and rewarding, and I am grateful for the opportunity to have worked with such a dedicated team.
I was particularly impressed by the opportunities to work on real-world projects and the supportive learning environment provided by the team. I also appreciated the regular feedback and guidance I received from my supervisor.
One area for improvement could be the addition of more structured training sessions for interns. However, I understand that this may not always be feasible, and I appreciate the efforts made to ensure a positive experience.
Thank you again for the opportunity to intern at Environmental Solutions. I will always look back on this experience fondly.
Sincerely,
Emily Wilson
15. Internship Recommendation Letter
Sarah Taylor
321 Maple Drive
Seattle, WA 98101
December 5, 2024
Internship Applicant
Design Studio
987 Art Street
Los Angeles, CA 90001
Dear Hiring Manager,
I am writing to wholeheartedly recommend Sarah Taylor for the internship position at Design Studio. I had the pleasure of supervising Sarah during her internship at our company, and I can confidently attest to her exceptional skills and dedication.
Sarah demonstrated a keen eye for detail and a strong work ethic throughout her internship. She was always eager to take on new challenges and contributed significantly to our team’s success. Her ability to work well under pressure and her excellent communication skills made her an invaluable asset to our team.
I have no doubt that Sarah will excel in any environment and make significant contributions to your organization. Please feel free to contact me at (555) 123-4567 if you have any further questions.
Sincerely,
John Doe
Internship Supervisor
16. Internship Farewell Letter
Robert Brown
654 Pine Street
Phoenix, AZ 85001
December 20, 2024
Internship Team
Marketing Agency
321 Creative Way
Tucson, AZ 85701
Dear Team,
As my internship comes to an end, I wanted to take a moment to express my gratitude to each of you for making my time at Marketing Agency so rewarding. I have learned so much and will always cherish the memories and experiences I have had here.
I want to thank you for your guidance, support, and camaraderie. You have all been instrumental in my professional growth, and I will always appreciate the time and effort you invested in helping me succeed.
I wish you all continued success in the future and hope that our paths may cross again. Please stay in touch, and I look forward to hearing about the exciting projects you will undertake in the coming year.
Thank you again for an unforgettable internship experience.
Warm regards,
Robert Brown
Conclusion
In conclusion, internship letters are essential tools for effective communication throughout the internship process. From applying for a position to expressing gratitude after completing an internship, these letters help you make a positive impression and build professional relationships. By using the 16 examples provided in this guide, you can craft polished, professional internship letters that help you achieve your career goals. Remember to always tailor your letters to the specific situation and maintain a respectful and courteous tone. With practice and attention to detail, you can master the art of writing internship letters and set yourself up for success in your career.