Introduction to Start-up Internship Appointment Letters
Start-up companies often rely on internship programs to identify and nurture future talent. An internship appointment letter is a formal document that outlines the terms of an internship position. It serves as a mutual agreement between the company and the intern, detailing responsibilities, duration, and expectations. This guide provides 16 professionally crafted internship letter templates tailored for start-ups, covering various scenarios and situations.
These templates are designed to be adaptable, ensuring clarity and professionalism in communication. Whether you’re offering a position, accepting an offer, or declining an opportunity, these letters provide a solid foundation for effective communication.
In this article, we’ll explore different types of internship letters, from offer letters to rejection letters, and provide practical examples to help start-ups streamline their internship programs.
1. Internship Offer Letter
TechStart Solutions
123 Innovation Drive
Silicon Valley, CA 95001
October 15, 2023
Emily Johnson
456 Elm Street
Boston, MA 02111
Dear Ms. Johnson,
We are pleased to offer you the position of Marketing Intern at TechStart Solutions. Your skills and enthusiasm stood out during the interview process, and we believe you will be a valuable addition to our team.
The internship will commence on November 1, 2023, and will last for 6 months. You will be working closely with our marketing team to develop innovative campaigns and strategies.
Please confirm your acceptance by signing and returning the attached form by October 25, 2023.
Sincerely,
Michael Carter
HR Manager
2. Internship Acceptance Letter
789 Pine Avenue
Seattle, WA 98101
November 10, 2023
GreenTech Innovations
321 Cedar Lane
Seattle, WA 98101
Dear Hiring Manager,
I am writing to formally accept the offer for the Software Development Intern position at GreenTech Innovations. I am excited about the opportunity to contribute to your team and gain valuable experience in the field.
I understand that the internship will begin on December 1, 2023, and I am fully committed to dedicating my time and effort to meet the expectations outlined in the offer letter.
Thank you for this opportunity. I look forward to working with your team.
Sincerely,
David Thompson
3. Internship Rejection Letter
654 Maple Street
Chicago, IL 60611
November 20, 2023
Sarah Martinez
987 Oak Road
Chicago, IL 60611
Dear Ms. Martinez,
Thank you for your interest in the Product Management Intern position at UrbanStart. We appreciate the time you took to apply and interview with our team.
After careful consideration, we regret to inform you that we will not be moving forward with your application at this time. While your qualifications are impressive, we have decided to pursue candidates whose skills more closely align with our current needs.
We encourage you to apply for future opportunities and wish you the best in your career.
Sincerely,
Laura Bennett
Talent Acquisition
4. Internship Thank You Letter
321 Cedar Lane
Seattle, WA 98101
December 5, 2023
GreenTech Innovations
789 Pine Avenue
Seattle, WA 98101
Dear Team,
I wanted to take a moment to express my sincere gratitude for the opportunity to intern at GreenTech Innovations. Over the past six months, I have learned invaluable skills and gained hands-on experience in software development.
Your guidance and support have been instrumental in my professional growth. I am grateful for the challenging projects and the collaborative environment that allowed me to thrive.
Thank you again for this incredible experience. I wish the company continued success and look forward to staying in touch.
Sincerely,
Emily Johnson
5. Internship Extension Letter
456 Elm Street
Boston, MA 02111
January 15, 2024
TechStart Solutions
123 Innovation Drive
Silicon Valley, CA 95001
Dear Mr. Carter,
I hope this message finds you well. I am writing to formally request an extension of my internship period at TechStart Solutions. My current term is set to end on February 1, 2024, but I am eager to continue contributing to the team and further develop my skills.
I have thoroughly enjoyed my time at TechStart and believe that an extension would be mutually beneficial. I am confident that I can continue to add value to ongoing projects while gaining additional experience.
Please let me know if this is feasible and if there are any additional steps I need to take.
Thank you for considering my request.
Sincerely,
Sarah Martinez
6. Internship Confirmation Letter
987 Oak Road
Chicago, IL 60611
February 10, 2024
UrbanStart
654 Maple Street
Chicago, IL 60611
Dear Ms. Bennett,
I am pleased to confirm that I will be joining UrbanStart as a Product Management Intern starting on March 1, 2024. I am excited about the opportunity to work with your team and contribute to the company’s innovative projects.
I have reviewed and accepted the terms outlined in the offer letter, including the internship duration of 6 months and the expected working hours. I am fully committed to meeting the responsibilities of this role and am eager to learn from your experienced team.
Thank you for this opportunity. I look forward to a productive and enriching experience at UrbanStart.
Sincerely,
David Thompson
7. Internship Withdrawal Letter
321 Cedar Lane
Seattle, WA 98101
March 5, 2024
GreenTech Innovations
789 Pine Avenue
Seattle, WA 98101
Dear Team,
It is with regret that I must inform you of my decision to withdraw from the internship program at GreenTech Innovations, effective March 15, 2024. This was not an easy decision, as I have truly enjoyed my time with the company and appreciate the opportunities provided.
Due to unforeseen personal circumstances, I must prioritize other commitments at this time. I am grateful for the experience and skills I have gained and hope to have the opportunity to work with GreenTech Innovations in the future.
Thank you for your understanding, and I wish the company continued success.
Sincerely,
Emily Johnson
8. Internship Completion Letter
123 Innovation Drive
Silicon Valley, CA 95001
April 10, 2024
Emily Johnson
456 Elm Street
Boston, MA 02111
Dear Ms. Johnson,
We are pleased to inform you that you have successfully completed your internship program at TechStart Solutions. Your dedication and contributions to our team have been outstanding, and we are grateful for the hard work you have put into your projects.
Your internship officially concludes on April 30, 2024. We would like to provide you with a formal completion certificate and a letter of recommendation, which we believe will be valuable as you continue your career.
Thank you for being an integral part of our team. We wish you all the best in your future endeavors.
Sincerely,
Michael Carter
HR Manager
9. Internship Reference Letter
654 Maple Street
Chicago, IL 60611
May 1, 2024
David Thompson
987 Oak Road
Chicago, IL 60611
Dear Mr. Thompson,
To whom it may concern,
This letter serves as a formal recommendation for David Thompson, who recently completed his internship at UrbanStart. During his time with us, David demonstrated exceptional skills and a strong work ethic, particularly in the area of product management.
David’s contributions to our team were invaluable, and he consistently showed initiative and a willingness to learn. We have no doubt that he will excel in his future endeavors and make significant contributions to any organization he joins.
Please feel free to contact us if you require any further information.
Sincerely,
Laura Bennett
Talent Acquisition
10. Internship Offer Acceptance with Negotiation
789 Pine Avenue
Seattle, WA 98101
May 15, 2024
GreenTech Innovations
321 Cedar Lane
Seattle, WA 98101
Dear Team,
Thank you for offering me the position of Software Development Intern at GreenTech Innovations. I am excited about the opportunity to join your team and contribute to your innovative projects.
After careful consideration, I would like to propose a slight adjustment to the start date. I am currently committed to completing a project that ends on June 15, 2024. Would it be possible to begin the internship on July 1, 2024 instead of the originally proposed date?
I am eager to join the team and am confident that this adjustment will allow me to fully dedicate my time and energy to the internship.
Thank you for considering my request.
Sincerely,
Sarah Martinez
11. Internship Rejection with Feedback
456 Elm Street
Boston, MA 02111
May 20, 2024
TechStart Solutions
123 Innovation Drive
Silicon Valley, CA 95001
Dear Mr. Carter,
Thank you for considering my application for the Marketing Intern position at TechStart Solutions. I appreciate the time you took to review my application and interview with me.
I was impressed by the company’s innovative approach to marketing and would have been excited to contribute to your team. However, I understand that this was a competitive process, and I respect your decision to move forward with another candidate whose skills better align with your current needs.
I would appreciate any feedback you can provide regarding my application and interview performance. This will help me improve and strengthen my candidacy for future opportunities.
Thank you again for the opportunity, and I wish TechStart Solutions continued success.
Sincerely,
Emily Johnson
12. Internship Program Completion Certificate
654 Maple Street
Chicago, IL 60611
June 1, 2024
David Thompson
987 Oak Road
Chicago, IL 60611
Dear Mr. Thompson,
Congratulations on successfully completing the internship program at UrbanStart. Your dedication and hard work have been outstanding, and we are proud to have had you as part of our team.
Attached to this letter is your official Internship Completion Certificate. This document recognizes your participation in the program and acknowledges the skills and experience you have gained during your time with us.
We are confident that this experience will be invaluable as you continue your career. Please do not hesitate to reach out if you need any further assistance or recommendations.
Once again, congratulations on your achievement.
Sincerely,
Laura Bennett
Talent Acquisition
13. Internship Extension Request
321 Cedar Lane
Seattle, WA 98101
June 10, 2024
GreenTech Innovations
789 Pine Avenue
Seattle, WA 98101
Dear Team,
I hope this message finds you well. I am writing to request an extension of my internship period at GreenTech Innovations. My current term is set to end on July 1, 2024, but I am eager to continue contributing to the team and further develop my skills.
During my time here, I have been involved in several projects that are nearing completion. I believe that an extension would allow me to see these projects through to fruition and gain even more valuable experience.
Please let me know if this is feasible and if there are any additional steps I need to take. I am fully committed to continuing my work and am excited about the opportunity to remain part of the team.
Thank you for considering my request.
Sincerely,
Sarah Martinez
14. Internship Offer with Stipend Details
987 Oak Road
Chicago, IL 60611
July 1, 2024
UrbanStart
654 Maple Street
Chicago, IL 60611
Dear Ms. Bennett,
We are pleased to offer you the position of Product Management Intern at UrbanStart. We believe your skills and experience make you an excellent fit for our team, and we are excited about the possibility of having you on board.
As outlined in the offer, you will receive a monthly stipend of $1,500 to support your living expenses during the internship. The program will last for 6 months, and you will be expected to work 20 hours per week.
Please confirm your acceptance by signing and returning the attached form by July 15, 2024. If you have any questions or require further information, please do not hesitate to contact us.
We look forward to welcoming you to UrbanStart.
Sincerely,
Laura Bennett
Talent Acquisition
15. Internship Termination Letter
789 Pine Avenue
Seattle, WA 98101
July 15, 2024
Emily Johnson
321 Cedar Lane
Seattle, WA 98101
Dear Ms. Johnson,
It is with regret that we must inform you of the termination of your internship program at GreenTech Innovations, effective July 31, 2024. This decision has been made due to unforeseen business circumstances that require us to restructure our internship program.
We appreciate the contributions you have made during your time with us and are grateful for your hard work and dedication. We understand that this news may be disappointing and are happy to provide a letter of recommendation to support your future endeavors.
Please return any company property, including your laptop and access cards, to the HR department by the end of your last day. You will receive your final stipend payment as per the terms outlined in your internship agreement.
Thank you for your understanding, and we wish you the best in your future endeavors.
Sincerely,
Michael Carter
HR Manager
16. Internship Follow-Up Letter
654 Maple Street
Chicago, IL 60611
August 1, 2024
David Thompson
987 Oak Road
Chicago, IL 60611
Dear Mr. Thompson,
I hope this message finds you well. I am writing to follow up on the status of my internship application for the Software Development Intern position at UrbanStart. It has been two weeks since I submitted my application, and I wanted to express my continued interest in the opportunity.
I understand that hiring processes can take time, and I am eager to contribute to your team. If there is any additional information I can provide or if you need any further documentation, please do not hesitate to contact me.
Thank you for considering my application. I look forward to the possibility of working with UrbanStart and contributing to your innovative projects.
Sincerely,
Sarah Martinez
Conclusion
Crafting professional internship letters is essential for maintaining clear communication and setting expectations between start-ups and interns. The templates provided in this guide offer a comprehensive range of scenarios, from offering positions to confirming completions. By using these templates, start-ups can ensure that their internship programs are well-organized and mutually beneficial for both the company and the interns.
Remember to tailor each letter to your specific needs and maintain a professional tone throughout. Effective communication is key to fostering a positive and productive internship experience.