What is Letterhead Sample?
A letterhead sample is a pre-designed template that includes your company or personal branding at the top (and sometimes bottom) of a letter. It typically features your logo, name, contact details, and sometimes a tagline or design elements. Unlike plain paper, a letterhead immediately establishes credibility and makes your correspondence look polished.
Why It Matters
First impressions count, especially in business. A letterhead isn’t just decoration—it’s a silent ambassador for your brand. Here’s why it’s worth the effort:
- Professionalism: A clean letterhead signals that you take communication seriously.
- Brand recognition: Consistent use builds familiarity with your visual identity.
- Trust building: Official-looking documents appear more legitimate to clients or partners.
How to Use or Apply Letterhead Sample
Applying a letterhead isn’t complicated, but there are smart ways to do it:
- Digital use: Save it as a Word template or PDF for easy reuse.
- Print considerations: Use quality paper (at least 24lb weight) if printing physical copies.
- White space: Leave enough room below the letterhead for actual content.
Common Mistakes to Avoid
Even good intentions can lead to letterhead blunders. Watch out for:
- Overcrowding: Squeezing in too many design elements looks messy.
- Outdated info: An old phone number or address defeats the purpose.
- Inconsistent fonts: Using multiple typefaces makes documents look amateurish.
5 Example Letters
1. Formal Business Proposal Letter
[Your Company Letterhead]
[Date]
Mr. James Wilson
Director of Operations
TechSolutions Inc.
123 Business Ave, Suite 400
San Francisco, CA 94105
Dear Mr. Wilson,
We appreciate the opportunity to submit this proposal for your upcoming software integration project. After reviewing your requirements, we’ve developed a customized solution that addresses your three key challenges: data migration, user training, and ongoing support…
[Continue with 400+ words detailing the proposal, timeline, and benefits]
Sincerely,
[Your Name]
[Your Position]
2. Job Offer Letter
[Company Letterhead]
[Date]
Ms. Sarah Chen
45 Maple Street
Boston, MA 02108
Dear Ms. Chen,
We’re delighted to offer you the position of Senior Marketing Coordinator at BrandVision. Your impressive campaign portfolio and strategic approach during interviews convinced us you’re the ideal candidate…
[400+ words covering position details, salary, benefits, start date, and next steps]
Best regards,
[HR Manager Name]
Human Resources Director
3. Non-Profit Donation Request
[Non-Profit Organization Letterhead]
[Date]
Community Partners
Attn: Corporate Giving Manager
789 Philanthropy Lane
Chicago, IL 60601
Dear Giving Committee,
As we approach the holiday season, we’re reaching out to valued partners like you to help make this year’s “Warm Hearts” initiative our most successful yet. Last year, your $5,000 contribution provided…
[400+ words explaining the cause, impact of donations, and specific funding needs]
Gratefully yours,
[Executive Director Name]
Hope Foundation
4. Legal Notice Letter
[Law Firm Letterhead]
[Date]
VIA CERTIFIED MAIL
Mr. David Thompson
321 Riverside Drive
Apartment 4B
New York, NY 10025
Re: Lease Agreement Violation – Apt 4B, 321 Riverside Drive
Dear Mr. Thompson,
This firm represents your landlord, Riverside Properties LLC, regarding repeated violations of your lease agreement dated January 15, 2023. Specifically, we must address…
[400+ words detailing lease violations, legal consequences, and required actions]
Sincerely,
[Attorney Name]
[Law Firm Name]
5. Personal Thank You Letter
[Personal Monogram Letterhead]
[Date]
Dr. Michael Reynolds
Cardiology Department
City General Hospital
456 Health Parkway
Denver, CO 80202
Dear Dr. Reynolds,
The flowers you sent during my recovery were such a thoughtful surprise—they brightened my hospital room every day. More importantly, I want to thank you for the exceptional care you provided during my cardiac procedure last month…
[400+ words sharing personal appreciation, specific medical care examples, and future plans]
With warmest thanks,
[Your Name]
Conclusion and Tips
Great letterheads serve two purposes: they look professional and reinforce your brand. Remember these final tips:
- Keep the design simple but distinctive
- Ensure all contact information is current
- Match your letterhead style to your industry (conservative for law firms, creative for design studios)
For more letter examples, visit our letter samples collection.
FAQs About Letterhead Sample
Can I create a letterhead in Word?
Absolutely. Use the header section to insert logos and text, then save as a template for future use.
Should a personal letterhead include my home address?
Only if you’re comfortable sharing that information. Many people use just their name and email for personal stationery.
How often should I update my company letterhead?
Whenever your branding changes, or at least every 2-3 years to refresh the design.