Introduction to NGO Internship Letters
Non-Governmental Organizations (NGOs) play a vital role in addressing social, environmental, and economic challenges worldwide. For students and young professionals, securing an internship with an NGO offers invaluable hands-on experience, skill development, and the opportunity to contribute to meaningful causes. This guide provides 16+ professional internship letter examples tailored for NGO internship opportunities in 2025, helping you craft compelling applications that highlight your passion and qualifications.
Whether you’re applying for a local or international NGO, these letters cover a wide range of scenarios, from application requests to acceptance and thank-you notes. Each example is designed to demonstrate your commitment to the NGO’s mission and your readiness to contribute effectively during your internship.
1. Application for NGO Internship Program
John Doe
123 Maple Street
Springfield, IL 62704
United States
February 15, 2025
Ms. Jane Smith
Program Coordinator
Green Earth NGO
456 Oak Avenue
Chicago, IL 60611
Dear Ms. Smith,
I am writing to express my interest in the internship program at Green Earth NGO for the 2025 term. As a student of Environmental Science, I am eager to contribute to your initiatives in sustainable development and environmental conservation.
Highlights of my qualifications include leading a university project on reducing campus waste and volunteering with a local environmental group. I am confident my skills and passion align with your organization’s goals.
Thank you for considering my application. I look forward to the opportunity to contribute to your team.
Sincerely,
John Doe
2. Request for Internship Opportunity
Emily Johnson
789 Pine Road
Los Angeles, CA 90024
March 10, 2025
Mr. Michael Brown
Internship Coordinator
Global Health Alliance
321 Cedar Lane
New York, NY 10001
Dear Mr. Brown,
I am reaching out to inquire about potential internship opportunities at Global Health Alliance for the 2025 academic year. As a public health student, I am particularly interested in your programs focused on community health education and disease prevention.
I would be grateful if you could provide information about the application process and any specific requirements. I am eager to contribute to your organization’s mission while gaining valuable experience in the field.
Thank you for your time and consideration.
Best regards,
Emily Johnson
3. Acceptance of Internship Offer
Sarah Wilson
654 Birch Street
Seattle, WA 98101
April 5, 2025
Ms. Laura Davis
Human Resources Manager
Education for All NGO
987 Maple Avenue
Seattle, WA 98105
Dear Ms. Davis,
I am delighted to accept the internship offer extended to me by Education for All NGO. I am truly excited about the opportunity to contribute to your educational programs and gain hands-on experience in the non-profit sector.
I confirm my availability to start on May 1, 2025, and I am committed to dedicating 20 hours per week to this role. Please let me know if there are any additional steps I need to take before commencing my internship.
Thank you once again for this opportunity. I look forward to working with your team.
Sincerely,
Sarah Wilson
4. Declining an Internship Offer
David Martinez
321 Walnut Street
Denver, CO 80203
April 12, 2025
Ms. Karen Thompson
Internship Program Director
Human Rights Advocates
654 Pine Street
Denver, CO 80202
Dear Ms. Thompson,
Thank you for offering me the internship position at Human Rights Advocates. I am truly honored to have been selected for this opportunity and appreciate the time and effort taken to evaluate my application.
After careful consideration, I regret to inform you that I must decline the offer. Due to unforeseen academic commitments, I will be unable to participate in the program as planned.
I am deeply grateful for the opportunity and hope to have the chance to contribute to your organization in the future.
Best regards,
David Martinez
5. Thank-You Letter After Internship
Olivia Green
123 Oak Lane
Boston, MA 02115
August 20, 2025
Mr. Robert Lee
Executive Director
Community Development NGO
456 Maple Street
Boston, MA 02111
Dear Mr. Lee,
I am writing to express my heartfelt gratitude for the opportunity to intern at Community Development NGO this summer. The experience was incredibly rewarding and provided me with valuable insights into community development and project management.
I greatly appreciate the support and guidance I received from the team, particularly in developing my skills in grant writing and program evaluation. The hands-on experience I gained will undoubtedly benefit my future career in the non-profit sector.
Thank you once again for your support and mentorship throughout my internship.
Warm regards,
Olivia Green
6. Letter of Recommendation Request
Ava Moore
789 Cedar Road
Austin, TX 78704
May 8, 2025
Dr. Sophia Patel
Program Director
Women’s Empowerment Network
321 Pine Avenue
Austin, TX 78703
Dear Dr. Patel,
I hope this message finds you well. As I prepare to apply for further academic and professional opportunities, I am writing to ask if you would be willing to provide a letter of recommendation on my behalf.
During my internship at Women’s Empowerment Network, I had the opportunity to work closely with you on several projects, including the community outreach program and the annual fundraising event. Your guidance and support were instrumental in my growth and understanding of non-profit management.
Your endorsement would carry significant weight, and I would be grateful for your recommendation.
Thank you for considering my request. Please let me know if you need any additional information from me.
Best regards,
Ava Moore
7. Follow-Up After Internship Application
Ethan Brown
654 Birch Street
Atlanta, GA 30301
March 25, 2025
Ms. Claire White
Internship Committee
Children’s Aid Foundation
987 Maple Lane
Atlanta, GA 30302
Dear Ms. White,
I am writing to follow up on my internship application submitted on February 20, 2025, for the Children’s Aid Foundation. I understand that your team may be busy, but I wanted to express my continued interest in the opportunity and inquire about the status of my application.
I believe my skills and experience make me a strong candidate for this role, and I would be thrilled to contribute to your organization’s mission to support underprivileged children.
Thank you for your time and consideration. I look forward to hearing from you soon.
Best regards,
Ethan Brown
8. Letter of Interest for NGO Internship
Mia Garcia
321 Walnut Street
Miami, FL 33101
April 2, 2025
Mr. Daniel Harris
Internship Program Manager
Disaster Relief International
654 Pine Road
Miami, FL 33102
Dear Mr. Harris,
I am writing to express my interest in the internship program at Disaster Relief International for the 2025 term. As a student of Emergency Management, I am eager to gain practical experience in disaster response and recovery efforts.
I am particularly drawn to your organization’s commitment to providing immediate assistance and long-term support to affected communities. I am confident that interning with your team would provide me with invaluable experience and skills in this critical field.
Thank you for considering my application. I look forward to the opportunity to contribute to your mission.
Sincerely,
Mia Garcia
9. Internship Offer Acceptance with Request for Details
Noah Clark
123 Oak Avenue
Dallas, TX 75201
May 15, 2025
Ms. Emma Ross
Internship Coordinator
Environmental Conservation Group
456 Maple Street
Dallas, TX 75202
Dear Ms. Ross,
I am pleased to accept the internship offer extended to me by Environmental Conservation Group. I am excited about the opportunity to contribute to your environmental conservation efforts and gain hands-on experience in this field.
Could you please provide me with more details about the internship schedule, responsibilities, and any preparatory steps I should take before starting? I am eager to ensure a smooth transition and make the most of this opportunity.
Thank you once again for this opportunity. I look forward to working with your team.
Best regards,
Noah Clark
10. Letter to Request Internship Extension
Sophia Lee
789 Pine Road
San Francisco, CA 94101
August 10, 2025
Mr. James Wilson
Program Director
Tech for Good NGO
321 Cedar Lane
San Francisco, CA 94102
Dear Mr. Wilson,
I hope this message finds you well. I am writing to request an extension of my internship at Tech for Good NGO beyond the originally agreed end date of August 31, 2025. I have truly enjoyed my time with the organization and believe that continuing my internship would allow me to contribute more significantly to your projects.
I have particularly enjoyed working on the digital literacy program and would like to see it through to completion. I am confident that extending my internship would be mutually beneficial, allowing me to gain more experience while supporting your team’s efforts.
Thank you for considering my request. I look forward to your response.
Best regards,
Sophia Lee
11. Letter of Gratitude to Internship Mentor
Isabella Martinez
654 Birch Street
Chicago, IL 60601
September 1, 2025
Ms. Olivia Bennett
Mentor
Youth Empowerment Network
987 Maple Avenue
Chicago, IL 60602
Dear Ms. Bennett,
I wanted to take a moment to express my heartfelt gratitude for the guidance and support you provided during my internship at Youth Empowerment Network. Your mentorship was instrumental in helping me navigate the challenges and opportunities of this experience.
Your insights and advice not only enhanced my professional skills but also deepened my understanding of the non-profit sector. I am grateful for the time you invested in me and for creating an environment where I could grow and learn.
Thank you once again for your support and encouragement throughout my internship.
Warm regards,
Isabella Martinez
12. Letter to Provide Internship Feedback
Alexander Gray
321 Walnut Street
Washington, D.C. 20001
September 15, 2025
Ms. Charlotte Hall
Internship Program Manager
Global Advocacy Coalition
654 Pine Road
Washington, D.C. 20002
Dear Ms. Hall,
I am writing to provide feedback on my recent internship experience at Global Advocacy Coalition. Overall, I found the experience to be highly rewarding and educational, offering me valuable insights into advocacy and policy work.
The most beneficial aspects of the internship included the opportunity to participate in policy research, attend advocacy meetings, and contribute to the development of campaign materials. However, I would suggest providing interns with more structured feedback sessions to further enhance the learning experience.
Thank you for your efforts in organizing such a meaningful program. I hope my feedback is helpful in improving future internship experiences.
Best regards,
Alexander Gray
13. Letter to Request a Reference
Charlotte Brooks
123 Oak Lane
Philadelphia, PA 19101
October 5, 2025
Mr. Benjamin Walker
Program Director
Health and Wellness Initiative
456 Maple Street
Philadelphia, PA 19102
Dear Mr. Walker,
I hope this message finds you well. I am writing to ask if you would be willing to serve as a professional reference for me as I apply for further opportunities in the non-profit sector. During my internship at Health and Wellness Initiative, I had the pleasure of working under your guidance and greatly appreciated your support.
Your endorsement would be highly valued, as you can speak to my skills and contributions during my time at the organization. If you are able to serve as a reference, please let me know if you require any additional information from me.
Thank you for considering my request. I am grateful for your continued support.
Best regards,
Charlotte Brooks
14. Letter to Confirm Internship Start Date
Amelia White
789 Cedar Road
Phoenix, AZ 85001
April 20, 2025
Ms. Grace Evans
Internship Coordinator
Community Development Association
321 Pine Avenue
Phoenix, AZ 85002
Dear Ms. Evans,
I am writing to confirm that I will be able to start my internship on May 1, 2025, as previously discussed. I am excited about the opportunity to contribute to your community development projects and gain valuable experience in this field.
Please let me know if there are any additional forms or documents I need to complete before my start date. I am looking forward to working with your team and contributing to the important work of Community Development Association.
Thank you once again for this opportunity. I am eager to begin my internship and learn from your experienced team.
Best regards,
Amelia White
15. Letter to Withdraw Internship Application
Ethan Kim
654 Birch Street
Houston, TX 77001
March 30, 2025
Ms. Sophia Kim
Internship Program Manager
International Aid Organization
987 Maple Lane
Houston, TX 77002
Dear Ms. Kim,
Thank you for considering my application for the internship program at International Aid Organization. After careful consideration, I regret to inform you that I must withdraw my application at this time.
Due to unforeseen personal circumstances, I will be unable to participate in the program as planned. I am deeply disappointed to miss this opportunity and hope to have the chance to apply again in the future.
I appreciate your understanding and wish your team continued success in your mission to provide international aid and support.
Best regards,
Ethan Kim
16. Letter to Propose an Internship Project
Mia Rodriguez
321 Walnut Street
Los Angeles, CA 90001
May 25, 2025
Mr. Daniel Carter
Program Director
Innovation for Change NGO
654 Pine Road
Los Angeles, CA 90002
Dear Mr. Carter,
I am writing to propose an internship project that I believe would be of value to Innovation for Change NGO while providing me with a meaningful learning experience. The project focuses on developing a social media strategy to enhance community engagement and raise awareness about your organization’s initiatives.
The proposed project includes conducting a social media audit, creating content calendars, and implementing analytics to measure engagement. I am confident that this project would not only benefit your organization but also allow me to apply my skills in digital marketing and communications.
Thank you for considering my proposal. I look forward to the opportunity to discuss this further and contribute to your team’s efforts.
Best regards,
Mia Rodriguez
Conclusion
These 16 internship letter examples provide a comprehensive guide for crafting professional and effective communications related to NGO internship opportunities in 2025. Whether you’re applying for a position, accepting an offer, or expressing gratitude, these templates offer a solid foundation to convey your message clearly and professionally. Remember to tailor each letter to the specific organization and opportunity, highlighting your unique qualifications and enthusiasm for the role. Good luck with your applications and your future endeavors in the non-profit sector!