Introduction
Internship letters are essential documents for both NGOs and interns, outlining the terms and expectations of an internship program. These letters ensure clarity and establish a professional foundation for the internship experience. In this article, we will explore 16 different types of internship letters that are commonly used in NGO settings, each addressing specific regulations and requirements.
1. Offer of Internship Letter
Global Aid Network
123 Charity Lane
New York, NY 10001
October 15, 2023
Dear Ms. Emily Carter,
We are pleased to offer you the position of NGO Intern at Global Aid Network. Your internship will commence on November 1, 2023, and last for three months. Please confirm your acceptance by signing and returning the enclosed copy.
Sincerely,
Dr. Michael Johnson
Internship Coordinator
2. Acceptance of Internship Letter
Emily Carter
456 Student Avenue
Boston, MA 02215
October 20, 2023
Dear Dr. Michael Johnson,
I am delighted to accept the internship offer at Global Aid Network. I confirm my availability to start on November 1, 2023. Thank you for this opportunity, and I look forward to contributing to your team.
Sincerely,
Emily Carter
3. Internship Confirmation Letter
Save the Children Foundation
789 Hope Street
Chicago, IL 60601
November 1, 2023
Dear Mr. David Brown,
This letter confirms your internship with Save the Children Foundation, commencing today. Your role will involve project coordination and fieldwork assistance. Please report to Ms. Sarah Lee at 9:00 AM.
Sincerely,
Ms. Sarah Lee
Internship Supervisor
4. Internship Termination Letter
Green Earth NGO
321 Eco Lane
San Francisco, CA 94101
December 10, 2023
Dear Ms. Laura Green,
Due to unforeseen organizational changes, we regret to inform you that your internship with Green Earth NGO will terminate on December 20, 2023. We appreciate your contributions and wish you the best in your future endeavors.
Sincerely,
Mr. John Smith
Executive Director
5. Internship Extension Letter
Health Care for All
654 Wellness Road
Los Angeles, CA 90001
January 5, 2024
Dear Mr. Robert Davis,
We are pleased to extend your internship with Health Care for All until March 31, 2024. Your dedication and performance have been exceptional. Please confirm your availability for the extended period.
Sincerely,
Ms. Helen Wilson
Program Manager
6. Internship Reference Letter
Education for All Initiative
987 Learning Street
Washington, D.C. 20001
February 15, 2024
To Whom It May Concern,
This letter serves as a formal reference for Ms. Sophia Martinez, who completed her internship with us from September 2023 to February 2024. Sophia demonstrated outstanding dedication and exceptional skill in her role.
Sincerely,
Dr. Maria Garcia
Internship Director
7. Internship Application Letter
James Wilson
321 Student Lane
Miami, FL 33101
March 10, 2024
Dear Hiring Committee,
I am writing to express my interest in the NGO internship program at Global Peace Initiative. I am currently pursuing a degree in International Relations and am eager to contribute to your organization’s mission.
Sincerely,
James Wilson
8. Internship Completion Certificate
Global Peace Initiative
456 Harmony Street
Atlanta, GA 30301
April 1, 2024
Dear Ms. Jessica Martinez,
This certificate confirms that you have successfully completed your internship with Global Peace Initiative from January 2024 to March 2024. Your contributions were invaluable to our team.
Sincerely,
Mr. Daniel Brown
Executive Director
9. Internship Evaluation Letter
Environmental Conservation Group
789 Green Lane
Dallas, TX 75201
May 10, 2024
Dear Mr. Michael White,
We are pleased to provide you with this evaluation of your internship performance. You demonstrated excellent research skills and outstanding teamwork during your time with us.
Sincerely,
Ms. Emily Davis
Internship Coordinator
10. Internship Offer Withdrawal Letter
Human Rights Advocacy Network
654 Freedom Road
Seattle, WA 98101
June 1, 2024
Dear Ms. Sarah Johnson,
Due to unexpected budget constraints, we regret to inform you that we must withdraw the internship offer extended to you. We apologize for any inconvenience this may cause and hope you find another opportunity soon.
Sincerely,
Mr. William Green
Program Director
11. Internship Renewal Letter
Children’s Welfare Organization
321 Care Lane
Detroit, MI 48201
July 5, 2024
Dear Mr. David Taylor,
We are pleased to renew your internship for an additional three months, extending your term until October 31, 2024. Your work has been instrumental to our current projects.
Sincerely,
Ms. Laura Smith
Internship Manager
12. Internship Leave of Absence Letter
Women’s Empowerment Network
789 Empowerment Street
Minneapolis, MN 55401
August 15, 2024
Dear Ms. Jessica Brown,
We have approved your request for a two-week leave of absence from September 1, 2024 to September 14, 2024. Please ensure all tasks are completed before your leave.
Sincerely,
Mr. John Wilson
Program Coordinator
13. Internship Transfer Letter
Youth Development Alliance
654 Youth Road
Denver, CO 80201
September 10, 2024
Dear Mr. Robert Anderson,
We are pleased to inform you that your internship has been transferred to our Field Operations department, effective October 1, 2024. This change will provide you with broader experience.
Sincerely,
Ms. Maria Rodriguez
Internship Director
14. Internship Performance Improvement Letter
Community Health Services
987 Health Street
Portland, OR 97201
October 15, 2024
Dear Ms. Emily White,
We have observed areas for improvement in your internship performance. Please focus on time management and communication skills. We are confident you will meet the expected standards.
Sincerely,
Mr. Daniel Martinez
Supervisor
15. Internship Exit Interview Letter
Global Development Agency
321 Development Lane
Austin, TX 78701
November 20, 2024
Dear Mr. James Wilson,
Please join us for your exit interview on November 25, 2024, at 10:00 AM. This will be an opportunity to share your feedback and experiences during your internship with us.
Sincerely,
Ms. Sarah Green
HR Manager
16. Internship Follow-Up Letter
Environmental Protection League
654 Green Street
Charlotte, NC 28201
December 10, 2024
Dear Ms. Laura Johnson,
We hope this letter finds you well. We are following up to gather your feedback on your recent internship experience with us. Your insights will help us improve our program.
Sincerely,
Mr. Michael Brown
Internship Coordinator
Conclusion
These 16 internship letters cover a wide range of scenarios within the NGO sector, ensuring compliance with internship regulations and maintaining professional standards. Whether you are offering an internship, accepting one, or providing feedback, these templates will guide you through the process effectively.