What is Sample Letter How To Follow Up Job Application?
A follow-up letter is a polite, professional way to remind an employer about your application. It shows enthusiasm, reinforces your qualifications, and keeps you top of mind. Unlike a generic email, it’s tailored to the job and company culture.
Why It Matters
Hiring managers are busy. Applications get buried. A thoughtful follow-up can:
- Demonstrate your genuine interest in the role
- Highlight your communication skills
- Give you another chance to align your experience with the job
How to Use or Apply Sample Letter How To Follow Up Job Application
Timing and tone are everything. Wait 1-2 weeks after applying, then:
- Subject line: Be clear but not demanding (e.g., “Following Up on [Job Title] Application”)
- Opening: Reference the specific role and application date
- Body: Briefly restate why you’re a fit, add new relevant details if possible
- Close: Express gratitude and openness for next steps
Common Mistakes to Avoid
- Being too pushy: Avoid phrases like “I haven’t heard back”
- Generic content: Never copy-paste—tailor each letter
- Overly long: Keep it under 200 words
- Typos: Proofread like it’s part of your application
5 Example Letters
1. Polite First Follow-Up (No Response Yet)
Subject: Following Up on [Job Title] Application
Body:
Dear [Hiring Manager’s Name],
I hope this message finds you well. I wanted to follow up regarding my application for the [Job Title] position, which I submitted on [date]. I’m very excited about the opportunity to join [Company Name] and contribute to [specific team/project mentioned in job posting].
Since applying, I’ve [briefly mention any relevant update—e.g., completed a certification, read about a company milestone]. This reinforced my enthusiasm for the role, particularly because [connect update to job requirements].
I’d welcome the chance to discuss how my experience in [specific skill] could support [specific company goal]. Please let me know if you need any additional information from my end.
Thank you for your time and consideration. I look forward to hearing from you.
Best regards,
[Your Full Name]
[Phone Number]
[Email Address]
2. Post-Interview Follow-Up
Subject: Thank You & Next Steps for [Job Title]
Body:
Dear [Interviewer’s Name],
Thank you again for taking the time to speak with me on [date] about the [Job Title] role. I enjoyed learning more about [specific topic discussed] and how the team is approaching [relevant challenge].
Our conversation solidified my interest in the position—especially [mention something unique from the interview]. It reminded me of when I [share a brief, relevant anecdote that wasn’t covered before].
I’ve attached [any promised materials, e.g., portfolio sample] for your review. Please don’t hesitate to contact me if you’d like to discuss anything further.
Looking forward to updates on the hiring timeline. Have a great week ahead.
Sincerely,
[Your Full Name]
3. Following Up After a Long Silence
Subject: Checking In on [Job Title] Application
Body:
Dear [Hiring Manager’s Name],
I hope you’re doing well. I’m writing to inquire about the status of the [Job Title] position I applied for on [date]. I understand hiring processes can shift, and I’m still very interested in the opportunity.
Since my application, I’ve [mention meaningful professional development—e.g., “led a project that honed my [relevant skill]”]. I believe this experience aligns well with [specific aspect of the job].
Could you share if the role is still active or if there’s an updated timeline for next steps? I’d be happy to provide any additional details about my candidacy.
Thank you for your time—I appreciate any updates you can share.
Best,
[Your Full Name]
4. Reconnecting After Referral
Subject: Following Up per [Referrer’s Name]’s Introduction
Body:
Dear [Hiring Manager’s Name],
[Referrer’s Name] kindly connected us regarding the [Job Title] role at [Company Name]. I submitted my application on [date] and wanted to follow up directly.
When [Referrer] mentioned [specific detail about team/company], it resonated with me because [personal connection]. My experience in [relevant area] has prepared me to [address specific challenge mentioned in job posting].
I’d love to schedule a quick call to discuss how I could contribute to [specific goal]. Does [date range] work for you?
Thank you for considering my application. I’ve attached my resume for easy reference.
Regards,
[Your Full Name]
5. Flexible Timing Follow-Up
Subject: Still Interested in [Job Title] Opportunity
Body:
Dear [Hiring Manager],
I’m writing to reaffirm my interest in the [Job Title] position at [Company Name]. I applied on [date] and wanted to share that I remain enthusiastic about the chance to [specific responsibility from job description].
I recently [relevant achievement—e.g., “published an article on [industry topic]”], which deepened my perspective on [related aspect of the job]. I’d enjoy discussing how this could benefit your team.
I understand hiring timelines can change. If the position is on hold, I’d appreciate being considered for future openings. Either way, thank you for your time—this seems like a fantastic place to grow.
Warm regards,
[Your Name]
Conclusion and Tips
Follow-ups should feel helpful, not needy. Always:
- Personalize with details from the job posting
- Keep the tone collaborative (“we” over “I”)
- Proofread—one typo can undo your effort
For more letter templates, visit LetterSampleGG.
FAQs About Sample Letter How To Follow Up Job Application
How soon is too soon to follow up?
Wait at least 10 business days unless the job posting specifies a timeline.
Should I call instead?
Email is preferred unless the employer listed a phone contact.
What if I still get no response?
Send one polite follow-up 2 weeks later, then move on.
This HTML is ready for WordPress—clean, conversational, and optimized for both readers and search engines. Each example letter provides actionable templates while maintaining a natural tone.