Writing a graduate school reference, commonly known as a letter of recommendation, is both an honor and a responsibility. This document can significantly impact an applicant’s chances of being admitted to a program. Therefore, it’s important to craft a well-thought-out letter that effectively conveys the applicant’s strengths and potential.
In this article, we will explore some essential tips for writing a compelling graduate school reference. We’ll also provide insights into what makes a strong recommendation letter and how you can structure your letter effectively.
Understanding the Purpose of a Recommendation Letter
Before diving into writing, it’s crucial to understand the purpose of a recommendation letter. Graduate programs use these letters to gain insights into an applicant’s skills, character, and suitability for the program. They seek to understand the applicant from someone who has observed their academic or professional abilities firsthand.
What Makes a Strong Recommendation?
A strong recommendation letter goes beyond basic descriptions. It provides specific examples of the applicant’s skills and achievements. It should highlight their ability to overcome challenges, their leadership qualities, and their potential for success in the graduate program.
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Preparing to Write the Letter
Preparation is key when writing a recommendation letter. Here are some steps to take before you start writing:
Request Information from the Applicant
Ask the applicant to provide you with relevant information such as their resume, personal statement, and any specific achievements they wish to highlight. This will give you a comprehensive view of their capabilities.
Understand the Program
Take time to understand the specific graduate program to which the applicant is applying. Different programs may have different requirements and expectations. Knowing this will help you tailor the letter to align with the program’s values.
Structuring the Recommendation Letter
A well-structured recommendation letter is easier to read and can convey the message more effectively. Here’s a suggested structure for your letter:
Opening Paragraph
Begin with a brief introduction of yourself and your relationship with the applicant. Mention how long you’ve known the applicant and in what capacity. This sets the context for your perspective.
Body Paragraphs
Highlight Key Qualities
In the body of the letter, focus on the applicant’s key qualities and achievements. Use specific examples to demonstrate these attributes. For instance, instead of saying, “John is a hard worker,” you could say, “John consistently demonstrated his diligence by completing projects ahead of schedule.”
Discuss Relevant Skills
Mention skills that are particularly relevant to the graduate program. If the program emphasizes research skills, discuss the applicant’s experience in conducting research and any notable contributions they made.
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Address Challenges and Growth
If appropriate, discuss any challenges the applicant has faced and how they have overcome them. This can illustrate their resilience and ability to grow from experiences.
Closing Paragraph
In your closing paragraph, reiterate your support for the applicant. Summarize their strengths and express your confidence in their ability to succeed in the graduate program. Offer to provide additional information if needed.
Sample Recommendation Letter for Masters
To give you a clearer idea of what a recommendation letter should look like, here’s a simplified sample:
Your NameYour PositionYour InstitutionDate
Recipient NameRecipient InstitutionRecipient Address
Dear Recipient Name,
I am writing to recommend Applicant Name for admission to the Graduate Program Name at Institution Name. I have had the pleasure of knowing Applicant Name for duration in my capacity as your position/relationship with the applicant.
During their time at Institution/Company Name, Applicant Name demonstrated exceptional qualities/skills. For example, specific example of an achievement. Their ability to skill/attribute was particularly impressive and indicative of their potential for success in graduate studies.
Applicant Name has also shown remarkable another quality, as evidenced by specific example. Their skill/attribute aligns perfectly with the expectations of the Graduate Program Name.
I am confident that Applicant Name will be a valuable addition to your program. Please feel free to contact me at your contact information should you need any further information.
Sincerely,
Your Name
Final Tips for Writing an Effective Recommendation Letter
- Be Honest and Positive: While it’s important to be positive, honesty is crucial. Avoid exaggerating the applicant’s abilities, as this can backfire.
- Keep It Concise: A recommendation letter should be concise and to the point. Aim for one to two pages, focusing on the most relevant information.
- Proofread: Ensure the letter is free of grammatical errors and typos. A well-written letter reflects positively on both you and the applicant.
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By following these tips, you can write a compelling graduate school reference that effectively supports the applicant’s application. Remember, your letter can make a significant difference in their academic journey, so take the time to craft it thoughtfully.