Tips for Adding PS in Correspondence

In the digital age, the art of writing letters may seem like a lost practice, but adding a personal touch to correspondence remains invaluable. One simple yet effective way to add flair to your letters is by using a “PS” or postscript. This small addition can significantly enhance your communication, making your message more memorable.

Understanding the PS in Letters

The term “PS” stands for “postscript,” which originates from the Latin “post scriptum,” meaning “written after.” This section is added after the main content of a letter, allowing the writer to include an afterthought or a supplementary message. Whether you’re crafting a heartfelt note or a professional letter, the PS can serve various purposes.

Why Use a PS?

Using a PS can be a strategic decision in your correspondence. Here are some reasons to consider adding a PS to your letters:

1. Emphasize Important Points: A PS can highlight key information you don’t want the reader to miss. It’s especially useful in long letters where certain details might get lost.
2. Add a Personal Touch: Including a PS can make your letter feel more personal and intimate, as if you’re speaking directly to the reader.
3. Correct Oversights: If you realize you’ve forgotten something after completing your letter, a PS allows you to add it without rewriting the entire document.
4. Capture Attention: Readers often pay special attention to the PS, as it stands apart from the main body of the letter. This makes it an excellent place to include a call to action or a memorable note.

Formatting the PS in a Letter

When it comes to formatting a PS, simplicity is key. Here’s a basic guideline on how to properly include a PS in your correspondence:

1. Placement: The PS should be placed at the end of your letter, following your signature. If you’re typing the letter, it should appear two spaces below your signature line.
2. Labeling: Always begin your PS with “PS” followed by a colon (PS:). If you have multiple points to add, use “PPS” (post-postscript) for the second point, and “PPPS” for the third, and so on.
3. Content: Keep the content brief and to the point. The PS is not meant for lengthy paragraphs, but rather for short, impactful statements.
4. Tone: Match the tone of the PS with the rest of your letter. If your letter is formal, maintain a formal tone in the PS. Conversely, if the letter is casual, feel free to be more relaxed in your PS.

Example of PS in a Letter

To provide a better understanding, here’s a sample of how a PS might look in different types of letters:

Formal Letter Example:

Dear Ms. Johnson,

Thank you for considering our proposal for your upcoming project. We are confident that our team can deliver the results you are looking for. Please do not hesitate to contact us if you have any questions.

Sincerely,

John Doe

PS: We have included a brochure for your review, which outlines our recent work with similar clients.

**Casual Letter Example:**

Hi Sarah,

I hope this letter finds you well! Just wanted to update you on my recent trip to the mountains—it was amazing! Can’t wait to catch up soon.

Take care,

Emily

PS: I found a souvenir for you; I’ll bring it when we meet!

Tips for Crafting an Effective PS

To make the most of your PS, consider these tips:

1. Be Concise: The PS should be clear and concise. Avoid adding too much information that could overwhelm the reader.
2. Highlight Key Messages: Use the PS to reiterate or emphasize a crucial point from your letter, ensuring the reader takes it away as a key message.
3. Add a Personal Element: A personal note in the PS can strengthen your relationship with the reader, making your correspondence more engaging.
4. Include a Call to Action: In business letters, a PS is an excellent place to include a call to action, such as prompting the reader to visit a website or respond to an invitation.
5. Be Authentic: Ensure the PS reflects your authentic voice and intention, making it resonate with the reader.

Common Mistakes to Avoid

While adding a PS can enhance your letters, there are pitfalls to avoid:

• Overuse: Avoid using a PS for every point you want to make. The main body of the letter should convey most of your message.
• Irrelevance: Ensure the PS is relevant to the content of the letter and adds value to the reader.
• Poor Placement: Don’t place the PS in the middle of the letter or before the signature. It should always come after your signature.

Conclusion

The PS is a timeless tool in letter writing that adds depth and personality to your correspondence. By understanding its purpose, mastering its format, and applying it effectively, you can elevate your communication and leave a lasting impression on your readers. Whether you’re writing a heartfelt message or a professional letter, the PS can be the perfect finishing touch that makes all the difference.

With these tips, you can confidently incorporate a PS into your letters, enhancing your communication skills and ensuring your messages are impactful and memorable.