A reconsideration letter is a formal request for someone to review a previous decision. It’s your chance to present additional information, highlight relevant facts, or explain circumstances that weren’t considered initially. The goal is to persuade the decision-maker to alter their initial judgment.
The Role of a Reconsideration Letter
A reconsideration letter serves as a bridge between a past decision and a potential new outcome. It allows you to provide context that was previously overlooked, which can be crucial in changing the perspective of the decision-maker. The letter is not just about reversing a decision but about providing clarity and comprehensive understanding.
When to Consider Writing One
Deciding when to write a reconsideration letter is as important as how you write it. It should be used when you have new evidence or a compelling reason that was not included in the initial application. Timing is also key; make sure to send it while the decision is still fresh, but give yourself enough time to gather necessary information.
Common Scenarios for Use
Reconsideration letters are commonly used in various scenarios, including job rejections, denied academic applications, and financial aid denials. In each case, the letter must be tailored to address the specific decision and provide relevant new information. Understanding the context of each scenario can help you craft a more targeted and effective letter.
Why Write a Reconsideration Letter?
Writing a reconsideration letter can be beneficial in several situations:
Job Applications
If your job application was denied, a reconsideration letter can highlight additional qualifications or experience that were not initially apparent. This is your opportunity to showcase skills or experiences that may have been overlooked. Emphasizing your enthusiasm for the role and how you align with the company’s values can also strengthen your case.
Academic Admissions
For denied college or school applications, you can provide new grades, test scores, or achievements that demonstrate your capabilities. Highlighting recent academic accomplishments or extracurricular achievements that occurred after your initial application can demonstrate growth and potential. Moreover, explaining any extenuating circumstances that may have affected your previous application can provide valuable context.
Financial Aid
If your financial aid application was rejected, you can present new financial information or changes in circumstances. This could include recent job loss, medical expenses, or any other financial changes that have impacted your situation. It’s important to provide detailed documentation to support your claims, ensuring that the financial aid office has all the information needed to reassess your application.
Key Elements of an Effective Reconsideration Letter
To write an effective reconsideration letter, it’s crucial to include several key elements that will make your case more persuasive.
Professional Tone
Maintain a respectful and professional tone throughout your letter. This shows that you are serious about your request and that you respect the decision-maker’s authority. Avoid using emotional language or aggressive tones, as this can undermine your case. Instead, focus on presenting your information in a calm and rational manner.
Clear Subject Line
For emails, ensure your subject line is direct and to the point. For example, “Reconsideration Request for Your Name – Decision Type.” A clear subject line helps the recipient immediately understand the purpose of your message, increasing the likelihood that it will be taken seriously and addressed promptly.
Personal Details
Include your full name, contact information, and any relevant identification numbers or references related to your case. This makes it easy for the decision-maker to locate your original application and understand the context of your request. Providing these details upfront can streamline the reconsideration process.
Context and Purpose
Begin by briefly stating the decision you’re appealing and your purpose for writing. Be concise and to the point. Clearly outline what you are asking for and why, ensuring the decision-maker understands the specific outcome you are hoping to achieve. Providing a succinct overview sets the stage for the rest of your letter.
How to Structure Your Reconsideration Letter
A well-structured letter can make your argument more convincing. Here’s a basic outline:
Introduction
- Opening: Start with a courteous greeting. Use the decision-maker’s name if known, such as “Dear Name,”. A personalized greeting shows respect and acknowledges the recipient’s role in the decision-making process.
- State Your Request: Clearly express your intention to have the decision reconsidered. Be specific about what you are asking for, whether it’s a job position, admission, or financial aid. Clearly stating your request helps set the tone for the rest of the letter.
Body
Present Your Case
- Explain the Situation: Provide a brief overview of the original decision and your understanding of it. This sets the context and shows that you respect the initial decision-making process. Acknowledging the decision-maker’s perspective can open a constructive dialogue.
- New Information: Highlight any new evidence or information that supports your request. This could be updated documents, personal achievements, or any relevant changes. Be specific and provide evidence to back up your claims, enhancing the credibility of your request.
Address Concerns
- Clarify Misunderstandings: If there were errors or misunderstandings in the initial decision, address them clearly and factually. Providing accurate information can help rectify any misconceptions that may have influenced the original decision.
- Acknowledge Mistakes: If applicable, admit any mistakes you made and explain how you’ve addressed them. Taking responsibility for errors demonstrates maturity and a willingness to improve, which can positively influence the decision-maker’s perception of you.
Conclusion
- Summarize Your Request: Reiterate your desire for a reconsideration. Summarizing your request helps reinforce the main points of your letter and reminds the decision-maker of the purpose of your appeal.
- Express Gratitude: Thank the decision-maker for their time and consideration. Expressing appreciation shows respect and can leave a positive impression, regardless of the outcome.
- Sign Off: Use a formal closing, such as “Sincerely,” followed by your name and signature. A formal sign-off reinforces the professionalism of your letter and leaves a lasting impression.
Reconsideration Letter Example
Here’s a sample to help you get started:
Dear Recipient’s Name,
I hope this message finds you well. I am writing to request a reconsideration of the decision regarding my specific decision, e.g., job application for position or program name on date.
Upon receiving the decision, I have gathered additional information that I believe could change the outcome. Briefly outline new information or changes. I understand that mention any acknowledgment of initial decision. However, explain any misunderstandings or errors.
I am fully committed to express intentions, e.g., contributing to the company, excelling in the program. I appreciate your time and consideration of my request.
Thank you very much.
Sincerely,
Your Name
Tips for Writing a Persuasive Reconsideration Letter
- Be Concise: Stick to the relevant facts and avoid unnecessary details. Keeping your letter concise ensures that the key points are easily understood and not lost in a sea of information.
- Stay Positive: Even if you’re disappointed, maintain a positive and respectful tone. A positive tone can make the decision-maker more receptive to your request, increasing the chances of a favorable outcome.
- Proofread: Ensure your letter is free from spelling and grammatical errors. A well-written letter reflects your attention to detail and professionalism, which can positively influence the decision-maker.
- Follow Up: If you don’t receive a response within a reasonable time, consider sending a polite follow-up. Following up shows persistence and genuine interest, but ensure that your follow-up is respectful and not pushy.
Common Mistakes to Avoid
- Being Emotional: Avoid letting emotions dictate the tone of your letter. Stay objective and focused on facts. Emotional language can detract from the professionalism of your letter and may negatively impact the decision-maker’s perception.
- Overloading with Information: Too much information can overwhelm the reader. Stick to key points. Providing clear and concise information ensures that your key arguments are understood and considered.
- Demanding Tone: Requests should be made politely, not as demands. A polite and respectful tone fosters a positive dialogue and can increase the likelihood of a favorable response.
Conclusion
Writing an effective reconsideration letter involves clear communication, supporting evidence, and a respectful tone. By following these guidelines, you increase your chances of having the initial decision reviewed and potentially reversed. Remember, the key is to provide compelling reasons for reconsideration while maintaining professionalism throughout the letter. With careful preparation and the right approach, a well-crafted reconsideration letter can make a significant impact. Embrace this opportunity to advocate for yourself and present your case in the best possible light.