5 Sample Letter Of Termination

[Employee’s Name]
[Employee’s Address]
[City, State, ZIP Code]

Dear [Employee’s Name],

After careful consideration, we regret to inform you that your employment with [Company Name] will be terminated effective [Date of Termination]. This decision has been made due to ongoing performance issues that have not improved despite previous discussions and support provided.

As outlined in our previous meetings, the expectations for your role were clearly communicated, and unfortunately, the required improvements have not been met. We have provided additional training and resources, but the performance levels remain below the standards required for your position.

Your final paycheck, including any accrued but unused vacation days, will be available on [Date]. You will also receive information regarding your eligibility for continued health insurance coverage under COBRA. Please return all company property, including your laptop, access cards, and any other materials, by [Date].

If you have any questions or need further assistance, please contact [HR Representative’s Name] at [Phone Number] or [Email Address].

We wish you the best in your future endeavors.

Sincerely,

[Employee’s Name]
[Employee’s Address]
[City, State, ZIP Code]

Dear [Employee’s Name],

It is with deep regret that we inform you of the decision to terminate your employment with [Company Name] effective [Date of Termination]. This decision is a result of the company’s need to downsize due to current economic challenges.

We truly value the contributions you have made during your time with us. However, the current financial situation has necessitated difficult decisions to ensure the company’s sustainability. Your position is one of several that have been affected by this restructuring.

You will receive your final paycheck, including any accrued but unused vacation days, on [Date]. Additionally, you will be provided with a severance package that includes [Details of Severance Package]. Information regarding your eligibility for continued health insurance coverage under COBRA will also be sent to you.

Please return all company property, including your laptop, access cards, and any other materials, by [Date]. If you have any questions or need further assistance, please contact [HR Representative’s Name] at [Phone Number] or [Email Address].

We appreciate your understanding and wish you the best in your future endeavors.

Sincerely,

[Employee’s Name]
[Employee’s Address]
[City, State, ZIP Code]

Dear [Employee’s Name],

We regret to inform you that your employment with [Company Name] is being terminated effective immediately due to misconduct. This decision follows a thorough investigation into the incident that occurred on [Date of Incident], which was found to be in violation of company policies.

The specific incident involved [Brief Description of Misconduct], which is a clear breach of our code of conduct. Despite previous warnings and discussions regarding acceptable behavior, this incident has necessitated immediate action.

Your final paycheck, including any accrued but unused vacation days, will be available on [Date]. Please return all company property, including your laptop, access cards, and any other materials, by [Date]. If you have any questions or need further assistance, please contact [HR Representative’s Name] at [Phone Number] or [Email Address].

We wish you the best in your future endeavors.

Sincerely,

[Employee’s Name]
[Employee’s Address]
[City, State, ZIP Code]

Dear [Employee’s Name],

We are writing to inform you that your contract with [Company Name] will not be renewed and will end on [End Date of Contract]. This decision is based on the completion of the project for which you were hired and the current needs of the company.

We would like to take this opportunity to thank you for your hard work and dedication during your time with us. Your contributions have been valuable, and we appreciate the effort you have put into your role.

Your final paycheck, including any accrued but unused vacation days, will be available on [Date]. Please return all company property, including your laptop, access cards, and any other materials, by [Date]. If you have any questions or need further assistance, please contact [HR Representative’s Name] at [Phone Number] or [Email Address].

We wish you the best in your future endeavors.

Sincerely,

[Employee’s Name]
[Employee’s Address]
[City, State, ZIP Code]

Dear [Employee’s Name],

We regret to inform you that your employment with [Company Name] is being terminated effective [Date of Termination] due to health reasons. This decision has been made after careful consideration of your current medical condition and its impact on your ability to perform your job duties.

We understand that this is a difficult time for you, and we want to assure you that this decision was not made lightly. We have reviewed your medical documentation and have determined that it is in the best interest of both you and the company to proceed with this termination.

Your final paycheck, including any accrued but unused vacation days, will be available on [Date]. You will also receive information regarding your eligibility for continued health insurance coverage under COBRA. Please return all company property, including your laptop, access cards, and any other materials, by [Date]. If you have any questions or need further assistance, please contact [HR Representative’s Name] at [Phone Number] or [Email Address].

We wish you a speedy recovery and the best in your future endeavors.

Sincerely,