Understanding the Importance of a Reference Letter for Visa Application Fee
A reference letter for a visa application fee is a critical document that verifies the financial stability and intent of a visa applicant. It is often required by immigration authorities to assess whether the applicant can cover the costs associated with their stay in the host country. This letter typically includes details about the applicant’s financial situation, employment status, and the purpose of their visit.
When writing a reference letter for a visa application fee, it is essential to include specific information such as the applicant’s name, their relationship to the sender, and the purpose of the visit. The letter should also mention the exact amount of money being provided to cover the visa application fee and any other related expenses. This document must be signed and dated to be considered valid.
In this article, we provide 16+ sample reference letters for visa application fees, each tailored to different scenarios and purposes. These examples will help you understand how to structure your letter and what information to include to ensure it meets the requirements of immigration authorities.
1. Sample Reference Letter for Business Visa Application Fee
John Smith
123 Business Park Lane
New York, NY 10001
United States
October 15, 2023
Visa Application Review Team
Embassy of Canada
Washington, D.C.
Dear Sir/Madam,
I am writing to confirm that I will be covering the visa application fee for Mr. Michael Johnson, who is applying for a business visa to attend a conference in Canada. The fee amount of CAD 150 has been paid in full, and I have attached the payment receipt for your reference.
Mr. Johnson is a trusted colleague and has been employed with our company for over five years. This trip is essential for our business operations, and I assure you that he will return to the United States upon completion of his visit.
Thank you for considering his application. Please do not hesitate to contact me if you require any additional information.
Sincerely,
John Smith
2. Sample Reference Letter for Tourist Visa Application Fee
Emily Davis
456 Maple Street
Chicago, IL 60611
United States
November 2, 2023
Visa Application Review Team
Embassy of France
Washington, D.C.
Dear Sir/Madam,
This letter serves as a confirmation that I, Emily Davis, will be sponsoring the tourist visa application fee for my friend, Ms. Sarah Wilson. The fee amount of EUR 80 has been paid in full, and I have attached the payment receipt for your reference.
Ms. Wilson is planning to visit France for a period of two weeks and has arranged for her accommodation and travel itinerary. I assure you that she will return to the United States upon completion of her visit.
Thank you for considering her application. Please do not hesitate to contact me if you require any additional information.
Sincerely,
Emily Davis
3. Sample Reference Letter for Student Visa Application Fee
David Miller
789 Oak Avenue
Los Angeles, CA 90001
United States
December 10, 2023
Visa Application Review Team
Embassy of Australia
Washington, D.C.
Dear Sir/Madam,
I am writing to confirm that I will be covering the student visa application fee for my son, Alex Miller, who is applying to study at the University of Melbourne. The fee amount of AUD 620 has been paid in full, and I have attached the payment receipt for your reference.
Alex has been accepted into the university’s undergraduate program and has arranged for his accommodation and living expenses. I assure you that he will return to the United States upon completion of his studies.
Thank you for considering his application. Please do not hesitate to contact me if you require any additional information.
Sincerely,
David Miller
4. Sample Reference Letter for Family Visa Application Fee
Sarah Thompson
321 Pine Street
Houston, TX 77002
United States
January 5, 2024
Visa Application Review Team
Embassy of the United Kingdom
Washington, D.C.
Dear Sir/Madam,
This letter serves as a confirmation that I, Sarah Thompson, will be sponsoring the family visa application fee for my brother, Mr. James Thompson. The fee amount of GBP 500 has been paid in full, and I have attached the payment receipt for your reference.
Mr. Thompson is planning to visit me in the United Kingdom for a period of three months and has arranged for his accommodation and travel itinerary. I assure you that he will return to the United States upon completion of his visit.
Thank you for considering his application. Please do not hesitate to contact me if you require any additional information.
Sincerely,
Sarah Thompson
5. Sample Reference Letter for Work Visa Application Fee
Michael Brown
654 Cedar Lane
Seattle, WA 98101
United States
February 20, 2024
Visa Application Review Team
Embassy of Germany
Washington, D.C.
Dear Sir/Madam,
I am writing to confirm that I will be covering the work visa application fee for my employee, Ms. Laura Green, who is applying for a work visa to Germany. The fee amount of EUR 75 has been paid in full, and I have attached the payment receipt for your reference.
Ms. Green is a valued employee of our company and will be working in Germany for a period of six months. I assure you that she will return to the United States upon completion of her work assignment.
Thank you for considering her application. Please do not hesitate to contact me if you require any additional information.
Sincerely,
Michael Brown
6. Sample Reference Letter for Business Visa Application Fee
Robert Wilson
987 Maple Street
Boston, MA 02101
United States
March 15, 2024
Visa Application Review Team
Embassy of Japan
Washington, D.C.
Dear Sir/Madam,
This letter serves as a confirmation that I, Robert Wilson, will be sponsoring the business visa application fee for my colleague, Mr. Daniel Moore. The fee amount of JPY 15,000 has been paid in full, and I have attached the payment receipt for your reference.
Mr. Moore is planning to attend a business conference in Japan and has arranged for his accommodation and travel itinerary. I assure you that he will return to the United States upon completion of his visit.
Thank you for considering his application. Please do not hesitate to contact me if you require any additional information.
Sincerely,
Robert Wilson
7. Sample Reference Letter for Tourist Visa Application Fee
Linda White
456 Elm Street
Dallas, TX 75201
United States
April 10, 2024
Visa Application Review Team
Embassy of Italy
Washington, D.C.
Dear Sir/Madam,
I am writing to confirm that I will be covering the tourist visa application fee for my friend, Ms. Karen Brown. The fee amount of EUR 80 has been paid in full, and I have attached the payment receipt for your reference.
Ms. Brown is planning to visit Italy for a period of two weeks and has arranged for her accommodation and travel itinerary. I assure you that she will return to the United States upon completion of her visit.
Thank you for considering her application. Please do not hesitate to contact me if you require any additional information.
Sincerely,
Linda White
8. Sample Reference Letter for Student Visa Application Fee
William Harris
789 Oak Avenue
San Francisco, CA 94101
United States
May 5, 2024
Visa Application Review Team
Embassy of Canada
Washington, D.C.
Dear Sir/Madam,
This letter serves as a confirmation that I, William Harris, will be sponsoring the student visa application fee for my daughter, Ms. Emily Harris. The fee amount of CAD 150 has been paid in full, and I have attached the payment receipt for your reference.
Ms. Harris has been accepted into the University of Toronto’s graduate program and has arranged for her accommodation and living expenses. I assure you that she will return to the United States upon completion of her studies.
Thank you for considering her application. Please do not hesitate to contact me if you require any additional information.
Sincerely,
William Harris
9. Sample Reference Letter for Family Visa Application Fee
Jennifer Martinez
654 Pine Street
Miami, FL 33101
United States
June 20, 2024
Visa Application Review Team
Embassy of Spain
Washington, D.C.
Dear Sir/Madam,
I am writing to confirm that I will be covering the family visa application fee for my sister, Ms. Maria Martinez. The fee amount of EUR 500 has been paid in full, and I have attached the payment receipt for your reference.
Ms. Martinez is planning to visit me in Spain for a period of three months and has arranged for her accommodation and travel itinerary. I assure you that she will return to the United States upon completion of her visit.
Thank you for considering her application. Please do not hesitate to contact me if you require any additional information.
Sincerely,
Jennifer Martinez
10. Sample Reference Letter for Work Visa Application Fee
James Anderson
321 Cedar Lane
Atlanta, GA 30301
United States
July 10, 2024
Visa Application Review Team
Embassy of Australia
Washington, D.C.
Dear Sir/Madam,
This letter serves as a confirmation that I, James Anderson, will be sponsoring the work visa application fee for my employee, Mr. Robert Taylor. The fee amount of AUD 620 has been paid in full, and I have attached the payment receipt for your reference.
Mr. Taylor is a valued employee of our company and will be working in Australia for a period of six months. I assure you that he will return to the United States upon completion of his work assignment.
Thank you for considering his application. Please do not hesitate to contact me if you require any additional information.
Sincerely,
James Anderson
11. Sample Reference Letter for Business Visa Application Fee
Susan Clark
987 Maple Street
Denver, CO 80201
United States
August 15, 2024
Visa Application Review Team
Embassy of China
Washington, D.C.
Dear Sir/Madam,
I am writing to confirm that I will be covering the business visa application fee for my colleague, Ms. Lisa Nguyen. The fee amount of CNY 1,000 has been paid in full, and I have attached the payment receipt for your reference.
Ms. Nguyen is planning to attend a business meeting in China and has arranged for her accommodation and travel itinerary. I assure you that she will return to the United States upon completion of her visit.
Thank you for considering her application. Please do not hesitate to contact me if you require any additional information.
Sincerely,
Susan Clark
12. Sample Reference Letter for Tourist Visa Application Fee
Mark Walker
456 Elm Street
Portland, OR 97201
United States
September 5, 2024
Visa Application Review Team
Embassy of Brazil
Washington, D.C.
Dear Sir/Madam,
This letter serves as a confirmation that I, Mark Walker, will be sponsoring the tourist visa application fee for my friend, Mr. David Wilson. The fee amount of BRL 500 has been paid in full, and I have attached the payment receipt for your reference.
Mr. Wilson is planning to visit Brazil for a period of two weeks and has arranged for his accommodation and travel itinerary. I assure you that he will return to the United States upon completion of his visit.
Thank you for considering his application. Please do not hesitate to contact me if you require any additional information.
Sincerely,
Mark Walker
13. Sample Reference Letter for Student Visa Application Fee
Patricia Green
789 Oak Avenue
Las Vegas, NV 89101
United States
October 10, 2024
Visa Application Review Team
Embassy of New Zealand
Washington, D.C.
Dear Sir/Madam,
I am writing to confirm that I will be covering the student visa application fee for my son, Mr. John Green. The fee amount of NZD 300 has been paid in full, and I have attached the payment receipt for your reference.
Mr. Green has been accepted into the University of Auckland’s undergraduate program and has arranged for his accommodation and living expenses. I assure you that he will return to the United States upon completion of his studies.
Thank you for considering his application. Please do not hesitate to contact me if you require any additional information.
Sincerely,
Patricia Green
14. Sample Reference Letter for Family Visa Application Fee
Daniel Moore
654 Pine Street
Phoenix, AZ 85001
United States
November 20, 2024
Visa Application Review Team
Embassy of South Africa
Washington, D.C.
Dear Sir/Madam,
This letter serves as a confirmation that I, Daniel Moore, will be sponsoring the family visa application fee for my brother, Mr. Samuel Moore. The fee amount of ZAR 1,500 has been paid in full, and I have attached the payment receipt for your reference.
Mr. Moore is planning to visit me in South Africa for a period of three months and has arranged for his accommodation and travel itinerary. I assure you that he will return to the United States upon completion of his visit.
Thank you for considering his application. Please do not hesitate to contact me if you require any additional information.
Sincerely,
Daniel Moore
15. Sample Reference Letter for Work Visa Application Fee
Laura Wilson
321 Cedar Lane
Nashville, TN 37201
United States
December 15, 2024
Visa Application Review Team
Embassy of Ireland
Washington, D.C.
Dear Sir/Madam,
I am writing to confirm that I will be covering the work visa application fee for my employee, Ms. Emma Johnson. The fee amount of EUR 300 has been paid in full, and I have attached the payment receipt for your reference.
Ms. Johnson is a valued employee of our company and will be working in Ireland for a period of six months. I assure you that she will return to the United States upon completion of her work assignment.
Thank you for considering her application. Please do not hesitate to contact me if you require any additional information.
Sincerely,
Laura Wilson
16. Sample Reference Letter for Business Visa Application Fee
Kevin White
987 Maple Street
Austin, TX 78701
United States
January 5, 2025
Visa Application Review Team
Embassy of India
Washington, D.C.
Dear Sir/Madam,
This letter serves as a confirmation that I, Kevin White, will be sponsoring the business visa application fee for my colleague, Mr. Raj Patel. The fee amount of INR 1,200 has been paid in full, and I have attached the payment receipt for your reference.
Mr. Patel is planning to attend a business conference in India and has arranged for his accommodation and travel itinerary. I assure you that he will return to the United States upon completion of his visit.
Thank you for considering his application. Please do not hesitate to contact me if you require any additional information.
Sincerely,
Kevin White
Conclusion
A well-structured reference letter for a visa application fee is essential to ensure that the applicant’s financial stability and intent are clearly communicated to immigration authorities. By following the examples provided in this article, you can create a professional and effective reference letter that meets the requirements of the visa application process. Remember to include all necessary details, such as the applicant’s name, relationship to the sender, purpose of the visit, and the exact amount of the visa application fee being covered. This will help streamline the application process and improve the chances of approval.